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Speaker Guidelines

    BAHREC Speaker Proposal Guidelines

    Thank you for considering a speaking engagement at an upcoming BAHREC meeting.  Founded in 1980, BAHREC is an affiliated chapter of the Society for Human Resource Management (SHRM). Our purpose is to provide meaningful and unique professional development opportunities for HR executives in the greater San Francisco bay area.

    Before you submit your proposal, please take a few minutes to review the following information. We hope it is helpful to you in submitting your speaking proposal.

    Membership Size and Demographics We have 95+ members and our target membership size is about 100.  Our typical attendance at in-person dinner meetings is between 35 and 45 people, but has exceeded 70 in the past.   Members may invite guests including prospective members.  Our typical member is the most senior HR person in their organization or, in a large organization, may head up one of more HR divisions or business units. Our members represent many sectors including high tech, biotech, green/clean industry, manufacturing, service, financial, and non-profit, and are located anywhere from the South Bay to San Francisco.

    Meeting Dates, Times, Locations, and Format - BAHREC generally meets on the third Wednesday evening of the month, though we may change our meeting time and format on occasion.   Additional Quarterly Networking Programs may be available for sponsorship.  Meeting locations alternate between the South Bay and the Peninsula.  Our typical format is as follows:

    BAHREC In-Person Meeting Format

    • 5:30–6:15 pm – Registration and networking, Hors d’oeuvres, wine, beer, soda
    • 6:15–6:30 pm – Announcements & meeting
    • 6:30 – 8:00 pm - Presentation and interactive discussion                                          
    • 8:00 – Adjourn and continued networking

    Meeting Content - We strive to make our meetings interactive and dynamic, and we expect our speakers to actively engage our members in dialogue about the content as opposed to a one-way presentation. Interactive discussion during dinner often includes a speaker-led discussion as a prelude to the main presentation.  A key factor in meeting evaluations is the extent to which the topic and presentation was appropriate to the ongoing development needs of HR executives.  We want our members to feel that the content they receive at BAHREC meetings is not readily available anywhere else. Continuing education in strategic business management is designed to help make a greater contribution to an organization’s success. Here are examples of activities or course topics that we consider for strategic business management credit:  

    • technological developments

    • current economic environment

    • labor pool/demographic trends

    • strategic planning at the organizational level

    • corporate social responsibility/governance/ethics

    • due diligence for mergers and acquisitions

    In addition, if the primary focus of an activity is aligning HR activities with an organization’s business plan, the activity is considered strategic business management so it may qualify for recertification credit hours. Some examples include 

    • developing metrics to measure HR's contributions

    • integrating technology into HR applications

    • establishing leadership-development systems tied to organizational goals

    Audio/Visual Requirements - We will make arrangements for an LCD projector and screen. Typically, speakers bring their own laptops and if they have an LCD projector, they are very welcome to bring their own. Please let us know of any additional A/V requirements at least two weeks in advance of the meeting.

    Fees and Honoraria - Because of our small size, we are unable to provide a speakers’ fee or honorarium, but we do offer an opportunity to meet senior HR leaders at Bay Area companies. We also provide our speakers with a complimentary meal, and they may invite one colleague from their organization at no charge. Additional attendees from the speaker’s organization may attend at the guest rate, subject to space availability.

    Marketing and Solicitation - Selling from the podium is not permitted, and we ask that speakers do not distribute or display marketing materials or brochures during their presentation.  However, speakers may place their materials at our registration table.

    Our confidentiality agreement with members prohibits us from providing speakers with our members’ contact information. However, members may elect to provide their contact information to speakers via a sign-up sheet or business cards. If the speaker is promoting a book, we also allow the speaker to provide us with a copy of the book for a drawing at the meeting.

    We ask our speakers for permission to place a copy of their presentation on the members-only section of our website, for access by our members following the meeting.

    Process for Consideration - Please submit this proposal to  Your proposal will be reviewed by our Programs Committee, and a representative from the committee will contact you to follow up. Please allow 1 -2 weeks for a response.

    Thank you again for your interest in BAHREC.